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Request for Estimations for communication services – UPDATE

1.     Introduction

OPEN ENLoCC is seeking a professional communication agency to support our project TRANSCEND and MED Colours for communication activities. The agency will assist in various tasks related to branding, promotional materials, and communication strategies as outlined below.

2.     transcend project

2.1. SCOPE OF THE WORK

The activities are divided in two parts:

  • Activities to be performed in preparation of the Kick-off meeting to be held in Bologna, Italy on 2nd and 3rd October 2024
  • Activities to be performed during the project lifetime (September 2024-August 2026)
2.1.1  Tasks for the Kick-Off Meeting
  • Logo of the Project
    • Consider revising and graphically optimising the current project logo. The logo should be provided in different formats (JPEG, PNG, SVG).
  • Branding Image Document
    • Creation of a branding image document, including detailed guidelines on logo use, colour palettes, fonts, and other key visual elements.
  • Templates
    • Design templates for Word documents, PowerPoint presentations, newsletter, and brochure that reflect the graphic identity of the project.
  • Roll-up Banners
    • Roll-up design for events and conferences. The roll-up should contain a short description of the project and essential information, the project logo, the logos of all partners, which will be provided by Open ENLoCC in a suitable format, pictures from the Living Labs involved in the project.
  • Gadgets/Stationery
    • Design customised gadgets, such as pens, blocknotes, conferences badges and lanyards, primarily for meetings and conferences, reflecting the graphic identity of the project
  • Website
    • Develop a mockup and structure for the project website (at least: Home page, Project section, News section, Event section, Resources – section for publishing documents, reports, studies, etc. -, Contacts).
2.2.2  Tasks After the Kick-Off Meeting
  • Website
    • Finalize and launch the project website by the end of M3 of the project (December 2024)
    • Content updates: Regular publication of new content and updating of existing content based on materials provided by project contact persons.
    • Technical management: Site performance monitoring, regular backups, security updates.
    • SEO: Optimization for search engines to ensure visibility.
    • Reporting: Provision of periodic reports on site performance (traffic, performance, etc.).
    • Technical support: Assistance and technical support to solve any problems.
    • Optimisation of the site for viewing on different devices (desktop, tablet, smartphone).
    • Website compliance with privacy standards and cookies policy
    • Develop a template for LMS (online courses similar to eDX)
  • Communication Strategy
    • Support the development and implementation of a comprehensive and effective communication strategy.

3.     MED Colours: Task to be performed during the project lifetime

MED Colours is a EuroMED Project started on the 1st January 2024. The duration of the project is 33 Months. Here a list of activities requested:

  • Branding Image Document: Creation of a branding image document, including detailed guidelines on logo use, colour palettes, fonts, and other key visual elements.
  • Platform for the creation of training courses: Definition of a template to be used in our LMS powered by the Memberpress plugin for wordpress
  • Design of communication material: Office templates are already provided by the Programme. Here it is important to have some templates for communication activities (like as social media, banner or brochures
  • Video development: a video which can summarize the achievements of the MED Colours project and partnership.

4. References

  • ARTICLE 17 — Communication, Dissemination, and Visibility (PAG. 184-186)
  • Article 16 (PAG. 180) and Annex 5 (PAG. 366) for exploitation
  • Acknowledgment of EU funding
  • EU Funded Project Communication Guide

5.    Submission Details

Interested communication agencies should submit their proposals, including a detailed cost breakdown, timeline, and references to previous relevant work. Please ensure all documents are submitted in a single PDF file.

Deadline for Submissions: 10th August 2024 

Contact Information: communication@openenlocc.net

Subject to be included in the submission: Request for Estimations for Communication Services Projects TRANSCEND ID 101168023 and MED Colours ID Euro-MED0200522.

We look forward to receiving your proposals and working together to make our project a success.